The forms eating your day are already answered in the chart.
Polanyi agents draft the forms your practice spends hours on, straight from the patient's chart, and hand each one to a doctor or nurse practitioner for a roughly 30-second review before it's submitted.
Every filled field traces to its source in the chart.
Not a guess. Not a value typed from memory. The clinician can see where each answer came from before approving it.
A disability form arrives by fax. The agent drafts it from the chart. The physician approves it in under a minute.
This block is an illustration of how a Polanyi agent handles one form. It is not a real client result. We do not publish client names, forms, or chart data without written permission.
Requests in, finished forms out, and a clinician's approval in between.
Read the request
Form requests come in by fax, by email, or through the EMR. The agent picks them up as they arrive.
Draft from the chart
The agent drafts the form from the patient's chart. Every field links back to where it came from.
Clinician approves and it sends
A doctor or nurse practitioner reviews the draft, roughly 30 seconds, and approves it. Then it's submitted and a copy is kept in the chart.
The research points the same way. Physicians average 8.7 hours a week on administration, 16.6% of their working time, and heavier EMR use went with more admin time, not less (Woolhandler and Himmelstein, International Journal of Health Services, 2014). The chart already holds most of what the forms ask for. Someone still has to find it, copy it over, and sign.
Four steps, and a clinician approves every form.
Route incoming forms
Faxes, emails, and EMR requests are picked up and sorted by form type. We start with HEDIS chart reviews, patient disability forms, and patient dispute forms, and add new form types per practice.
Software completes forms
The agent drafts the form from the patient's chart and notes where each value came from.
Clinician review queue
Drafts wait for a doctor or nurse practitioner. The review takes roughly 30 seconds. The clinician approves the form or corrects it first.
Submit and log
On approval, the form is submitted and a copy is kept in the chart.
Not sure which forms eat the day? We'll ask the people filling them out.
Twenty-minute AI phone interviews with your front desk, medical assistants, billing staff, and nurses. You get a report where every finding traces to a quote. We then tune the agents to your practice's forms, payers, and EMR. It's an add-on, not a requirement. Practices that already know where the form work piles up can start with the agents.
A two-person team building the tool we wanted to use.
Polanyi is named after Michael Polanyi, the philosopher who showed that the most important knowledge inside an organization is the kind nobody writes down. We know more than we can tell. Our work is to make that knowledge visible.
Hand the forms to an agent. Keep the final say.
Twenty minutes to walk through your form volume, your EMR, and where the first three form types fit your practice. No prep needed.